GENERAL DATA PROTECTION REGULATIONS 2018
Updated 27th May 2025
PRIORY PARK SOCIETY – MEMBERSHIP PROMISE and PRIVACY POLICY
Priory Park Society is a Member based Society with the objectives of; (1) Representing the views of all users of Priory Park.
(2) Advise Chichester District Council on all matters relating to the Park including events, conservation, maintenance future developments and planning.
(3) Run occasional activities in the Park to promote the use and history of the Park.
(4)Raise awareness of Priory Park as a major tourist attraction for Chichester.
(5) Raise awareness of Priory Park as a memorial to those who fell in the Great War.
MEMBER PROMISE
Members entrust the Executive Committee with personal details and with subscriptions in furtherance of the Society’s objectives. For its part the Society promises;
- To spend monies to best effect for the benefit of Priory Park.
- To keep members informed about its work and what it is achieving with its money, through the Annual Report, Website, Newsletter, email or telephone.
- To use Booking information only for the specific Event subject of the data.
- Not to sell members’
- Not to share members’ data with others for their own use.
PRIVACY POLICY
The Society is proud of its Membership and the support that they provide. It is keen to ensure that information provided for the purposes of maintaining a Membership register and for the administration of Events is used appropriately and responsibly.
How does the Society collect information?
Information is collected when a “Join Us” application is submitted by email, post or via the Website. The application form requests personal details of name(s); address and postcode; telephone; and email. The form also asks for confirmation that the applicant is over 16 years of age.The Society does not receive information about members from third parties, nor does it collect general information about visitors to its website.The Society may also collect data where an individual makes a donation and provides information for record purposes or to satisfy the requirements of the Gift Aid scheme.
Safeguards
A member can request a copy of their membership data in csv format at any time and can seek confirmation that data is deleted when membership has been terminated. Any request should be submitted to the Society at [email protected]. A member will be informed of any breach which might endanger their rights or liberties.Members have a right to complain to the Information Commissioner’s Office about any matter relating to the way in which the Charity is handling personal data.A copy of this Privacy Policy is held on the Society Website.
What does the Society do with your information?
Personal information provided by Members is stored on secure systems operated by companies that have signed up to Data Protection principles. Access to that information is restricted to; Treasurer; Secretary; Chairman and Vice-Chairman.The Charity will communicate with its Members to keep them informed about the Society’s work, which may include; requests for financial contributions to specific projects; requests for volunteers for specific tasks; or for governance purposes.
Updated Policy agreed on: 27th May 2025 (Executive)